Event Ambulance Services

Our medical services by event type

Because some events carry their own specific risks, we cover them on separate pages:

• Sports competitions: A medical team planned separately for the sidelines and the stands at matches, tournaments, running races and cycling races.
• Concerts: A concert medical plan built around the front-of-stage area, backstage and evacuation routes.
• Festivals: A medical tent and a shift plan, including nights, for multi-day festivals and festivals with campsites.
• Trade fairs: A first aid point, mobile team and support during build-up and tear-down days at multi-hall fairgrounds.
• Film and TV sets: A set ambulance for action, stunt and night shoots, and a set doctor when needed.
• Meetings and conferences: A medical room at hotels and convention centers, with a team placement that does not disrupt attendee flow.
• Other events: Events that don't fit a category, such as walks, ceremonies, camps, and religious and cultural events.

If you'd like to see step by step how a medical plan is prepared, you can read our guide to event medical planning.

Which events should have medical services planned?

Medical services should be considered not only for large crowds but for any event that carries risk because of its attendee profile or the nature of the event itself. Net Ambulans's event services cover the following types of events:

• Corporate events: Company meetings, dealer gatherings, year-end parties and opening ceremonies
• Product launches: Promotional events attended by members of the press and invited guests
• Weddings and private parties: Large weddings, engagement parties and family events
• Rallies and outdoor gatherings: Public events where the crowd stays on its feet for long periods
• School events: Graduation ceremonies, sports days, field trips and camp programs
• Company fun days and family days: Outdoor events that also include children and elderly attendees

Each type of event carries different risks. At a corporate party, flare-ups of chronic conditions may be the main concern, while at a rally, heat, crowding and long waiting times may be the deciding factors. At school events, children and communication with parents become part of the plan.

Corporate events and parties

At corporate events and weddings, the presence of a medical team should reassure attendees without disturbing the atmosphere of the event. That's why the team's attire, the ambulance's parking spot and the location of the first aid point are decided together with the event team. If there are elderly guests or guests with a known health condition among the invitees, sharing this information in advance, with due regard for privacy, makes preparation easier.

Rallies and crowded outdoor events

At rallies, attendees wait on their feet for long periods, the area is usually crowded and it is difficult for an ambulance to get through the crowd. These events may call for foot-based medical teams, multiple first aid points and ambulances positioned outside the crowd. Coordination with security units and the event team is a core part of the plan. At crowded outdoor events, it should also be kept in mind that attendance may be higher than expected. For that reason, the plan also covers where additional teams will be directed if needed and how medical support for the area will be maintained during a transfer. The weather forecast for the event day is also reviewed to make final adjustments to team placement.

School events

At graduation ceremonies, sports days and school trips, a large share of the attendees are children. Through the school administration, the medical team is informed about students with known allergies or chronic illnesses, and the process for communicating with parents is clarified in advance.

Product launches

Product launches usually run on a tight schedule; stage shows, lighting and sound effects, a large group of invited guests and members of the press are all in the same space. The medical team is positioned at a point from which it can step in when needed without disrupting the flow of the launch. Medical support can also be planned for rehearsal days, during stage setup and technical preparations.

Recommendations for event organizers

Here are a few points event organizers can keep in mind to help the medical service work effectively on site:

• Share the event schedule and venue layout with the medical team early.
• Keep the ambulance's parking spot and approach route clear throughout the event.
• Tell your security and welcome teams whom to notify when they notice an attendee who has become unwell.
• Provide water and shaded areas at outdoor events.
• Mark the location of the first aid point so attendees can find it easily.

Since obligations regarding medical services may vary depending on the type of event and local regulations, you should check with the relevant authorities. You can also explore our pages on concerts and festivals. For a quote, you can reach Net Ambulans at 0212 912 51 84.

How is event medical coverage planned in 5 steps?

• Site survey: The event venue is inspected; the ambulance position, first aid point location, entry and exit points and the nearest hospitals are identified.
• Risk analysis: The number and age profile of attendees, duration, indoor or outdoor setting, season, alcohol service and peak moments in the program are assessed.
• Team plan: The number of ambulances and staff, the first aid point, the transfer route and communication channels are turned into a written plan.
• On site: The team takes up position before the event starts, stays in contact with the event lead and remains on duty until the event ends.
• Report: Interventions performed and recommendations for future events are reported to the event organizer, with personal data protected.

Sample team and vehicle plan by number of attendees

The table below is a sample planning table; the final team and vehicle plan is determined by an event-specific risk assessment and the regulations in force.